How to Use Notion Teamspaces: The Simple Way of Organizing Your Workspace

When you collaborate with people, either as a “company of one” or as a structured organization, it may be a good idea—depending on your specific circumstances—to compartmentalize your work and define clear responsibilities within your team. This fosters personal responsibility and understanding how every role fits into your team and the broader organization.

There are three fundamental levels of resolution in an organization (business): the organization, the teams within the organization, and the individuals composing those teams. Providing individuals with clear responsibilities and sufficient degrees of freedom to encourage experimentation can be a great component of a solid organization. When a group of individuals work together on a specific area of responsibility, they form a team. The team is the backbone of the organization and adds mental clarity for every individual within the business. Ultimately, the organization is composed of individuals, who are the propellers of the entire functioning of the “machine”.

When you collaborate with other people, either as part of a team or as a “company of one”, you may need a clear collaboration system to ensure you can all live a pleasant experience as part of the work process. A clear collaboration system starts with shared principles you intend to follow for collaboration (e.g., do you track hours, what tools do you use for internal communication, what tools do you use for keeping track of your projects status, and many more fundamental questions). This guide from Basecamp can be a source of inspiration on this front.

If you use Notion as the software to collaborate within your team, the latest teamspaces feature adds the necessary clarity and compartmentalization of your organization. Teamspaces are available for teams and enterprise Notion accounts. They enable you to create mini-workspaces within your broad Notion workspace.

You can think of Notion teamspaces as exclusive areas of your office. Notion is your general office. If you are an early stage startup, you may have a completely open-space office, where structure and regulations don’t matter because you’re deeply focused on building something of value and testing its market fit for now. If you are a more mature organization, you may have some compartmentalization within your office, with one big room per company area (department). Still, everyone can enter and exit the department rooms as they wish (Notion teamspaces in the team plan). Or you may have a very big office with many department areas, and some rooms are off limit and only accessible by a few selected people because they contain very sensitive information (enterprise plan).